Recording Requirements

A stamped envelope is required for the return of all documents. (Or you can eRecord)

1. Signatures must be original; and names must be typed or printed beneath signatures. MCLA 565.201 Sec. 1 (a)

2. No discrepancy shall exist between names printed in the notary acknowledgment and as printed beneath signatures. MCLA 565.201 Sec. 1 (b)

3. Instruments conveying or mortgaging property shall state the marital status of all male grantors/mortgagors. MCLA 565.221 (Only on documents that were prepared before April 6, 2017)

4. The address of the grantees in each deed of conveyance or assignment of real estate shall contain the street number address or post office address. MCLA 565.201 Sec 1 (d)

5. The name and address of the person who drafted the document must appear on documents executed in Michigan. MCLA 565.201 a

6. Documents purporting to convey or encumber real estate executed in Michigan require an acknowledgment by a judge, clerk of a court of record or a notary public within this State. MCLA 565.8; 565.47 form: MCLA 565.265; 565.267

7. A certified copy of the death certificate or proof of death must be recorded or have been recorded and referenced by Liber and Page or Document number on said document when “survivor” is indicated on the document. MCLA 565.48

8. Court orders must be certified and sealed by the clerk of the court. MCLA 565.401, 565.411

9. The document submitted for recording must be: legible, black ink, type size 10 point, white 20 lb. paper, with a blank margin of 2 1/2″ at the top of the first page and 1/2″ on all other margins. Documents must display on the first line of print of the first page, a single statement identifying the recordable event that the instrument evidences. MCLA 565.201 Sec. 1

10. Total value of real property must be stated on the face of the document or a real estate valuation affidavit must be attached. MCLA 207.504, 207.525

11. Transfer tax shall be collected on the total value of the land being transferred unless exempt from either or both acts; the exemption(s) must be stated on the instrument. MCLA 207.502, 207.511, MCLA 207.526, 207.533

12. Fees due upon recording. MCLA 600.2567, 600.2567 (a) 211.135


Register of Deeds

Monday – Friday
7:30am to 4:30pm
Including the lunch hour.


23 East Pearl Street
Coldwater, MI 49036
Located in the Courthouse Annex


Nyci DeLoach
Register of Deeds

Kerri Morr
Chief Deputy

Gretchen Schley